Staying Organized, Part 2

In part 1 of this series, I described how creating project templates can help you stay organized while editing. Similar to the folder structure system I discussed awhile back, project templates can keep your content at your fingertips without the need for a search tool to find that one shot. Today, I’m going to show you how I use bins to edit efficiently.

Cuts

Cuts

You could call it the Sequences bin, but the Cuts bin is where I keep most of my sequences. Within the Cuts bin, the Current bin is for timelines that I’m working on but that haven’t been approved. If I’m working on a series of spots or shows, I’ll put finished shows in the Approved bin so that they’re out of the way.

Remember, I want to be efficient, so I want to keep the bins uncluttered. If a spot is approved, I don’t need to sift through it when I start to work on a different spot.

Since I have the habit of making copies of sequences before I make major—or sometimes even minor—changes, I need a place to put the backups. That’s what the Zold bin is for.

Note: I put a number at the front of the bin name to force the bins to sort correctly. I use Zold for any old bins. It’s a custom I’ve used for a long time, both in applications and also at the folder level. “Z” will always be last. If I used a number instead, like “5”, I’d have to change it if my bin count increased.

Footage

Footage

You might be surprised that the Footage bin looks so simple. Since projects are so different, it can be too confining to create a rigid structure here. While I’m all for staying organized, trying to force a structure here can lead to frustration. For one project, I may want to organize by day or by location. For another one, I might want to separate out the b-roll. Or perhaps it makes sense to keep the b-roll close to an interview subject.

Once I’ve started working on a project, I let this bin become what it needs to be. But as far as the template, I just have a Stock sub-bin. I want to keep stock separate because I might work with comps—watermarked low res files that are used before purchasing the high res files. This way I can track what stock has been purchased and what hasn’t.

Next time, bins that deal with graphics and audio.

Read Part 1

Read Part 3 

Read Part 4

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