Staying Organized, Part 1

staying organized

Last time, I wrote about getting organized. I explained how I spent a little time up front creating a folder structure that I use as a base for all of my projects, making me more efficient. Folder structures are great, but once you start up your edit software, the rules change a bit.

One of the differences is that at the system level, some folders, like footage folders, have a structure that shouldn’t be modified if at all possible. Once you get into editing, you don’t have that limitation. It’s easy to move things around into different bins and make bins within bins.

That flexibility can quickly lead to difficulty in searching out project elements. In fact, you might end up having to use a search function to find things, particularly with large projects with lots of elements. For me, if I can have some structure — without giving up flexibility — I can concentrate on editing rather than trying to find things.

I use a technique similar to creating folders at the system level. But instead of folders, I start up the editing application and create various bins and sub bins. I can then save the “template” and duplicate it when I start a new project.

Project templates, unlike my folder structure system, are client specific. Yes, I have a couple of generic templates for new clients and one-off projects. However, with project templates, I can customize the setup for the client I’m working with.

The customization might include custom color palettes, custom super and title setups and even stills incorporating important brand guidelines. I’ll drag some of these elements into the various folders in the project before I create the template. I might also create a starting sequence that matches the client’s specifications.

For example, one client may want everything at 23.976 fps UHD with a full slate countdown, so I’ll create a sequence at that resolution and frame rate with a slate. Another client may want true 30.00 fps at HD without slate, so that template will contain a sequence that matches the criteria.

But the real efficiency is gained by the bin structure in the template. I’ll show you what that looks like next time.

Read Part 2

Read Part 3

Read Part 4